Building an Internal Database with Content from STN

Example Scenario

To provide a centralized source of information on an important competitive product, you have been asked to create a database for your company’s intranet. The database will be available to everyone in your division, which is budgeted to have 90-100 staff. You have decided to use 45 COMPENDEX records, 60 INSPEC® records and 100 CAplusSM records from a recent multifile search you did to create your database. What are your next steps?

• Verify that the databases participate in Keep & Share by checking the Databases Participating in the STN Information Keep & Share Program^SM. All the databases in this example currently participate.
  
• Check the Usage Terms for each database by entering each database and typing HELP USAGETERMS at the arrow prompt ( => ). HELP USAGETERMS in CAplus refers you to the CAS Information Use Policies, which states:
  
  "The building of searchable Project directories or Databases for use by individuals and Project teams is permitted. Each User is permitted to download and retain a maximum of 5,000 Records and a maximum of 5,000 Molfiles at any given time for personal use or to share within a Project team for the life of the Project. These Records and Molfiles may be obtained from more than one CAS product as long as the limit/User is not exceeded.
  
  No additional licensing for the CAplus content in this instance is necessary.
• Enter the COMPENDEX and INSPEC databases sequentially to purchase archival rights for the records for your database:
• => FILE COMPENDEX
• => ARCHIVE
• ENTER TOTAL NUMBER OF USER ACCESSES FOR ARCHIVING (?): 100
• ENTER TOTAL NUMBER OF ANSWERS TO BE ARCHIVED (?): 45
• 45 RECORDS ARCHIVED FOR ACCESS BY UP TO 100 USERS
• => FILE INSPEC
• => ARCHIVE
• ENTER TOTAL NUMBER OF USER ACCESSES FOR ARCHIVING (?): 100
• ENTER TOTAL NUMBER OF ANSWERS TO BE ARCHIVED (?): 60
• 60 RECORDS ARCHIVED FOR ACCESS BY UP TO 100 USERS
  
  
  Note : while this example shows the purchase of archive rights after your original search was done, it is possible to purchase archive and redistribution rights while you are searching.